Facility Manager

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VACANCY ANNOUNCEMENT
United States Department of State
An Equal Opportunity Employer
How to Apply

Announcement No.: FM-2014-0002
Position Title: Foreign Service Facility Manager
Opening Period: 03/19/2014 - 05/07/2014 
Series/Grade: FP - 1176 04
Salary: $53534 - $78616
Promotion Potential: Senior Foreign Service
Duty Locations: MANY Vacancies Throughout the World, WW
For More Information: FM Coordinator, 202-203-5160, FMVacancyInfo@state.gov.

Who May Apply

Important: All potential applicants are strongly urged to read this entire Vacancy Announcement to ensure that they meet all the requirements before applying.

Applicants must be United States Citizens and at least 20 years old to apply. They must be at least 21 years of age to be appointed. By law, all career candidates must be appointed to the Foreign Service prior to the month in which they reach age 60.

Applicants are not eligible to reapply until one year after the application date of prior announcements, provided there is a new open Vacancy Announcement at that time.

Duration of Appointment

Permanent

Marketing Statement

The Department of State is developing a rank-order list of eligible hires to fill a limited number of Foreign Service Facility Manager vacancies. The specific number to be hired will depend on the needs of the Foreign Service.

Grade and Starting Salary Range: FP-04, $53,534-$78,616 (Basic Salary Only)

Summary

The U.S. Department of State is the lead foreign affairs agency formulating and implementing the President’s foreign policy and representing U.S. interests throughout the world. A Foreign Service Facility Manager (FSFM) in the Bureau of Overseas Buildings Operations manages the Department of State's real property assets abroad.

The Foreign Service is more than a job – it’s a career. As a member of a diplomatic team, you will not only help to accomplish the mission of the Department of State, but also will be a representative of your country to the people of other nations. A Foreign Service career involves uncommon commitments and occasional hardships, as well as unique rewards and opportunities. A decision to enter this career should be based on extraordinary motivation and a firm dedication to public service.

Many overseas posts are in small or remote countries where harsh climates, health hazards, and other discomforts exist and where American-style amenities and the latest in technological advances often are unavailable. Personal security frequently becomes an area of concern in countries where there is political unrest or terrorist activity. However, careers in the Foreign Service offer special rewards, including the pride and satisfaction of representing the United States and protecting U.S. interests abroad.

The Foreign Service strives to maintain diversity in the representation of gender, geographic region, race and ethnicity within its work force.

Key Requirements to be considered for selection:
  • U.S. citizen
  • between 20-59 years old.
  • Available for worldwide service.
  • Able to obtain a Top Secret Security Clearance.
  • Able to obtain an appropriate medical clearance for Foreign Service work.
  • Able to obtain a Suitability Clearance.

Candidates must be able to obtain a Suitability Clearance, based on a review of the candidate's record for conduct in accordance with suitability standards defined in Chapter 3 of the Foreign Affairs Manual.

NOTE: Individuals who have been found ineligible for employment by a Department of State Final Review Panel within the previous two years are ineligible to apply (unless the individual was a candidate for a Special Agent position with the Diplomatic Security Service and the decision to deny eligibility was based on the candidate’s inability to fulfill the unique duties of that position).

For more details see http://careers.state.gov/specialist/selection-process or http://www.state.gov/m/a/dir/regs/fam.

Major Duties

Click here to learn about this career.

FSFMs oversee large holdings of United States Government-owned and leased properties and ensure they are maintained within accepted U.S. standards in a safe and operable condition.  The FSFM is a member of the government's management team who provides a wide range of building-related services, managing physical resources and asset management in a specific country. FSFMs may be assigned as Regional Facility Managers with responsibilities for FM program activities in several countries. FSFMs normally work under the direction of the Management Counselor or Officer at post, and supervise one of the largest and most diverse work forces at an Embassy.

Foreign Service Facility Managers (FSFMs) manage and maintain the Department of State's real property assets abroad.  FSFMs provide a wide range of building related services managing physical resources and asset management in a specific country.  These duties include:

  • Facilities and Operations Strategic planning.
  • Management of Government owned and leased assets.
  • Facilities operation and management.
  • Manages facilities related services and projects, in accordance with Department of State service standards.
  • Supervises engineers, tradesmen, maintenance staff and other facilities personnel.

As part of a U.S. Mission management team, FSFMs are the facilities and operations experts at post.  FSFMs are normally deemed "essential personnel" in most missions, and are required to be on "stand by" or "on call" duty 24 hours/day, 7 days/week.

Education

You must possess a college degree, from an accredited program, to qualify for this position.  You may not substitute experience for the degree requirement.

  1. Undergraduate degree or higher, in any major.
  2. Additional credit will be given for degrees in engineering, industrial arts, property management, architecture, construction management, or project management.
  3. Undergraduate degrees or higher, in Facility Management (FM) or Facilities Engineering (FE), will be given additional credit and do not require additional specialized experience.

Education completed in foreign colleges or universities may be used to meet Federal job requirements for this position if the applicant can show that foreign education is comparable to education received in the United States. It is the responsibility of the applicant to provide such evidence when applying for Federal jobs. To view how foreign education is evaluated for federal jobs please CLICK HERE.

Grade Level: FP-04
Annual Salary: $53,534 - $78,616
Education Requirement/Specialized Experience:

Grade LevelAnnual SalaryEducation RequirementSpecialized Experience
FP-04 $53,534-$78,616 Bachelor’s Degree (Non FM degrees) 3 years
    Master’s Degree (Non FM or FE) 2 years
    Doctorate Degree (Non FM or FE) 1 year
    Bachelor’s degrees or higher in Facility Management (FM) or Facility Engineering (FE) 0 years

Qualifications

The applicant’s experience, education, and training should show that they have an in-depth knowledge of their field and possess the knowledge, skills and abilities (KSAs) to successfully perform facility management and/or facility management duties at Department of State facilities worldwide.  Specialized experience obtained through work in the facility management or engineering field on large facilities and large physical plants will be given the most favorable consideration.

Applicants should show that their job-related experience has been at progressively increasing levels of performance and responsibility through such indicators as promotions, raises, increases in duties and responsibilities, expanded project scope, authority, and organizational and employee impact.

Specialized experience requirements will be judged based on past performance of activities in the field of Facility Management/Facility Engineer/Facility Technician or engineering positions disciplines or property management.

Examples of specialized experience include: Managing all aspects of large commercial and residential buildings and related systems and equipment to include:  working with projects that require specialized knowledge of engineering drawings and designs, safety functions and applicable building codes, managing and administering preventative and non-preventative maintenance programs, managing the financial aspects of a variety of contracts and supervising staff.

Please see additional info below:

FM Specialized Experience

Your education, work experience, and other qualifications will be evaluated for evidence of the following knowledge, skills, abilities and other requirements that have been identified as important to successful job performance as a Foreign Service Facility Manager based on extensive job analysis and department research. Not all of these attributes need be met by a candidate; the attributes will be used as a set to evaluate candidates. If you hold a Facility Management or Facility Engineering degree, you are not required to possess the specialized experience described below.

  • Demonstrated experience managing and overseeing the routine and non-routine maintenance and repair of large commercial and residential buildings and/or an inventory of multiple properties to include maintenance of the grounds, HVAC systems, plumbing, mechanical and electrical systems, elevators, automated voltage regulator systems, uninterrupted power supply equipment, generators, and the structural aspects of buildings.
  • Demonstrated knowledge of architectural and engineering drawings and designs, building information modeling, building codes, fire/life safety detection and suppression systems, environmental management best practices and procedures applicable to facility management, minor renovation and construction projects.
  • Applying quality control and assurance practices to preventative and non-preventative maintenance, minor renovation and construction projects, maintenance scheduling techniques, demonstrated use of computerized maintenance management systems, building automation systems, project management software, and auto cad.
  • Managing financial elements of contracts for maintenance and repair services, minor renovation and construction, equipment replacement projects, reviewing contractor invoices for contract compliance, analyzing and negotiating contractor claims and change order requests, compliance with manufacturers and contractor guaranties and warranties.
  • Developing strategic plans for short and long term preventative and predictive maintenance to include the development of scopes of work, budgeting to include projects and operational budgets.
  • Determine human resource requirements through work order analysis, maintenance staff deficiencies, staff training requirements and out sourcing potential for maximum efficiency and customer satisfaction.
  • Recognizing maintenance and repair problems, developing options for action and recommending solutions to include preparing work orders, cost implications, sustainability awareness and energy savings.
  • Displaying effective leadership and supervision of staff to include positions of project team leader, program and/or project management role, team building and consensus building skills with colleagues, supervisors and subordinates.
  • Demonstrating effective verbal and written communications skills with technical and non-technical personnel, use of standard computer software for presentations, fiscal monitoring and daily communication.

(Experience must have been acquired in the last eight years.)

ABILITIES AND OTHER REQUIREMENTS:

NOTE: Some of the essential functions of the job have a physically demanding component. In the execution of the duties and tasks listed above, Facility Managers are frequently required to:

  • Work in confined areas such as crawl spaces, attics, utility pits, tunnels, manholes, and other confined spaces.
  • Work from heights such as rooftops, ledges, scaffolding, including climbing extension ladders and scaffolding.
  • Move and handle heavy objects such as equipment, tools, and other building materials.
  • Follow established safety regulations related to construction and renovation practices and regulations.

A Facility Manager is also periodically required to perform work that requires regular and recurring periods of prolonged standing, bending, and stretching. In addition, a Facility Manager must work with contractors and maintenance staff on equipment such as air conditioners, heaters and maintenance equipment. All of these tasks are at times performed at construction sites with ambient noise and other environmental factors that are typical for such sites.

  1. Ability to think logically and objectively, demonstrating resourcefulness and judgment.
  2. Ability to express oneself both orally and in writing. In order to pass the Foreign Service’s thorough and competitive assessment process, successful applicants must consistently meet a high standard for English, both written (overall structure as well as grammar, spelling and punctuation) and spoken (overall structure as well as delivery, clarity and succinctness). Those who fall short of this standard will have little chance of passing through the Foreign Service’s highly competitive assessment process.
  3. Ability to work and interact effectively with others; tact and the ability to obtain cooperation and confidence from supervisors and subordinates in performing official duties.
  4. Ability to work with minimum job supervision and a willingness to accept responsibility.
  5. Ability to read and interpret schematic diagrams to detect circuit and other problems.
  6. Ability to install and repair various equipment in the applicant’s area of specialty.
  7. Ability to lift and maneuver equipment weighing up to 50 pounds.
  8. Ability to audibly monitor building equipment for a faulty condition such as a loud hum from a power transformer and abnormal noise from a heating or cooling device.

Evaluations

Candidates will be evaluated on their total background including experience, education, technical and writing skills, awards, training, and self-development as it relates to the position. Selection for this position will be made only from among candidates possessing the best qualifications and most likely to succeed in the Foreign Service.

Unsuccessful applicants are not eligible to reapply until one year after the application date of prior announcements, provided there is a new open Vacancy Announcement at that time.

Please note: You may only apply once per 365 day period regardless of the outcome of your application.

NOTE: Individuals who have been found ineligible for employment by a Department of State Final Review Panel within the previous two years are ineligible to apply (unless the individual was a candidate for a Special Agent position with the Diplomatic Security Service and the decision to deny eligibility was based on the candidate’s inability to fulfill the unique duties of that position).

How to Apply

To apply, applicants must first register on USAJOBS at www.usajobs.gov and create an online federal resume. Your online resume must be typed or you may cut and paste an existing resume into the space provided. Once you have completed the registration process, select the "Apply Online" button to the right of the vacancy (https://state.usajobs.gov/GetJob/ViewDetails/364276500). That button will transfer you to Gateway to State. Please note that the deadline to submit completed applications is 05/07/2014.

Follow the “Apply Online” instructions at Gateway to State by answering self-assessment questions for the specific job to which you are applying. When completed, the information you provided at USAJOBS and the answers to the Gateway to State questions will become your application. Your registration, resume, and responses to questions will be used to evaluate your qualifications for this job. In addition, you may need to fax or upload some information to complete your application package.

Please note: Your application is automatically saved as you proceed through it. You may interrupt your application process and return to it until you submit it.

Fax or Upload College Transcripts:

All applicants with college degrees must submit their college transcripts. Please note that a degree or diploma certificate does not satisfy this requirement; we must see the actual transcript. Both official and unofficial transcripts are acceptable as part of the application process. Therefore, it is essential that your transcript include your name, the school’s name, the degree and date awarded. Any transcript missing any of the key elements above will not pass the minimum qualifications and the candidacy will be ended.

Applicants have the option to upload or fax their transcripts. To submit the transcripts by fax, applicants will be prompted to print out a fax coversheet once they have successfully submitted their application. Instructions for submitting these forms are included in the online application. The transcript must be faxed or uploaded before the closing date of this announcement, which is 11:59pm Eastern Standard time.

You have until 11:59 p.m. Eastern Standard Time (EST) on the closing date of this announcement to complete the application process and supply the required documentation outlined in this vacancy announcement. Application packages MUST be complete and received by the closing date to receive consideration.

Important: Whether you upload or fax, please submit all your documents at the same time. If you must send any additional documents after your first submission, be sure to include your first group of documents along with the additional documents. This is because subsequent submissions erase prior submissions.

Due to the volume of applications, fax lines can become jammed and documents may not successfully attach to your application on the final days/hours of the application announcement. IT IS THE RESPONSIBILITY OF THE CANDIDATE TO VERIFY THAT REQUIRED DOCUMENTS HAVE BEEN SUCCESSFULLY ATTACHED TO THE APPLICATION PRIOR TO THE CLOSING DATE. Applicants can do so by going back into your application and verifying that documents have been attached. Applications received without required documents will be deemed ineligible. You are encouraged to submit your application early, and to go back into your application to confirm that your documents have been attached.

If you are having technical difficulty with the application process, please contact the helpdesk by calling 1-866-656-6830 or by emailing mgshelp@monster.com.

Required Documents

As part of the online application, applicants will be asked to submit the following required documents:

A.  Supplementary Questionnaire and Autobiography:

Purpose: The Supplementary Questionnaire inside the application provides an opportunity to describe examples and accomplishments from your education and life and work experience that show you have the KSAOs listed above for the job of Facility Manager. Examples can be drawn from any part of your personal experience. The information you give may be used in your oral assessment/interview should you be invited and is an important factor in the competitive evaluation of applicants. Please note that this section is mandatory; responses must be provided.

  1. Instructions: During the application process, you will be asked to individually address each of the numbered items listed below, limiting responses to 2,000 characters or less for each item. Examples can be drawn from any part of your personal experience. You should compose your replies carefully, as one of the skills necessary to succeed as a Foreign Service Facility Manager is the ability to write clearly and concisely.
  2. Summarize how your education and work experience have prepared you to become a Facility Manager.
  3. Administering contracts: Summarize your experience with developing and managing A&E design, construction and maintenance service contracts.
  4. Communication skills: Give examples displaying your ability to communicate effectively and persuasively both orally and in writing.
  5. A Narrative Autobiography (two-to-three page typed equivalent - no more than 5000 characters) which discusses your:
    • personal background,
    • general comments on your work experience,
    • personal interests, hobbies and travel, and
    • motivation for joining the Foreign Service.

    The narrative autobiography is included inside the online application.

B. College Transcripts.

Both official and unofficial transcripts are acceptable as part of the application process.  Diploma copies in lieu of transcripts are not acceptable.

C. IF prior military service, include all copies of your DD Forms 214 (required).  Applicants claiming preference based on service-connected disability, or based on being the spouse or mother of a disabled or deceased Veteran, must also complete and submit an SF 15, Application for 10-Point Veteran Preference (available at http://www.opm.gov/forms/pdf_fill/SF15.pdf).

D. Copied of Certificates, Diplomas and relevant proof of relevant training, if applicable.

What to Expect Next

All applicants will be notified within several weeks via e-mail of the outcome of their applications. Selected candidates will be invited to come for an oral assessment at the Department of State, Washington, D.C.

Selected candidates: Please note all travel and other expenses incurred in connection with the oral assessment are the responsibility of the candidate.

Benefits

Health and medical coverage, federal retirement benefits, generous paid leave, and an unprecedented chance to see the world and experience different cultures. Overseas benefits include paid housing or a housing allowance and paid education for dependent children between K-12.

Additional Benefits: Tax free housing overseas, tax free educational allowance, etc. (See Compensation and Benefits on our website at careers.state.gov, for more information.)

Any Foreign Service Specialist hired after October 1, 2013, who demonstrates FSI-tested Arabic language ability, will receive a one-time recruitment bonus

Other Information

Initial Salary, Salary Increases and Tenure:

Initial Salary: Newly-hired Facility Managers are assigned at the FP-04 level. The specific step (or salary) within that level will be determined at the time a firm offer of employment is made. Current Federal Civil Service employees (or former employees) will also be assigned at the FP-04 level. Specific step (or salary) within the FP-04 level will be set at the nearest possible salary rate of the current (or previous) grade.

Assignment opportunities for Facility Managers range from grade FP-04 entry level positions up to Senior Foreign Service. For upward mobility, the FSFM must be prepared to serve at hardship posts at some time during their career. Assignment to larger posts with larger physical plants and staff would be expected in a normal career progression. Due to the limited number of yearly promotion opportunities, promotion panels select promotees based on published criteria and quality of performance. Performance is evaluated annually, in writing, by the supervisor.

In general, persons with satisfactory performance ratings receive a within-grade salary increase annually through step 10, and biennially through step 14 if they have not received an equivalent increase during that period.

Tenure:

Foreign Service Specialist Career Candidates career candidates are considered for tenure (career status) after they have completed a minimum of two years in the Foreign Service. A Tenuring Board determines suitability based on a number of factors. If tenure is not granted during the first review, a second review will be made one year later. Failure to achieve tenure in the prescribed time frame of four years is grounds for separation.

Career Track:

Upon entry into the Foreign Service and after completion of orientation and familiarization training, a Facility Manager will be assigned to two overseas entry level tours (two years each) as directed by the Department. After the initial two tours, assignments will be for periods of two to four years overseas or in the U.S. and will be based on the Department's needs, career development requirements, and personal preferences.

 


Executive Branch agencies are barred by 5 US Code 3303 as amended from accepting or considering prohibited political recommendations and are required to return any prohibited political recommendations to sender. In addition, as mandated by 5 US Code 3110, relatives of federal employees cannot be granted preference in competing for these employment opportunities.

It is the policy of the Federal Government to treat all of its employees with dignity and respect and to provide a workplace that is free from discrimination whether that discrimination is based on race, color, religion, sex (including gender identity or pregnancy), national origin, disability, political affiliation, marital status, membership in an employee organization, age, sexual orientation, or other non-merit factors.

The Department of State provides reasonable accommodation to applicants with disabilities. Applicants requiring reasonable accommodations for any part of the application or hiring process should so advise the Department at ReasonableAccommodations@state.gov within one week of receiving their invitation. Decisions for granting reasonable accommodations are made on a case-by-case basis.